Often when I go to edit a book, I discover that the author’s chapters have been saved as individual documents. Depending on the book, I may decide to put all of these together in one long document, which makes it easier to make things consistent, find and replace items throughout the book, and so on. The Add Documents program makes it easy to bring a whole folder full of documents into a single document for editing.
To use the program, you must first make sure your documents are named alphabetically in the order in which they should appear, since that is the order in which the program will add them to your document. For example, you might name them something like this:
. . .
And so on.
If you name them like this, you’ll have problems:
. . .
The documents will be combined in the wrong order, because your computer will see them in alphabetical order, like this:
If you open the folder in which the documents reside and list them alphabetically, they should appear in the order you want them. If they don’t, you’ll need to rename them so they do. Also, make sure no other documents are in the folder. If other files are there, they, too, will be added to the long document. Show all types of files to be sure.
When you’re ready to combine the documents, follow this procedure:
1. Create a new document on your screen or open an existing document to which you want to add the others.
2. Click the Editor’s ToolKit menu, then click Add Files.
3. Carefully select the folder in which your documents reside (don’t get the wrong one!).
The documents will be added, in order, to the active document, separated by manual page breaks.
• Editor’s ToolKit menu, Add Documents