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Prepare Documents for Editing


Before you work on documents in Editor’s ToolKit, there are certain things you’ll probably want to do to them. These things include applying the TYPESPEC template, locking pages, and turning on revision marking. To do these things in one fell swoop, click the Editor’s ToolKit menu, then click “Prepare Documents for Editing.”

The program will ask if you want to prepare the active document, all open documents, or all documents in a folder. If you need to prepare all documents in a folder, first copy them to a working folder called something like “Copy.” That will leave your original documents intact in case you need something to go back to. Also, make sure only the documents you want to prepare are in the Copy folder. Then you won't inadvertently prepare, say, some press-ready documents that you have spent many hours editing and formatting. Show all types of files to be sure.

In addition, make sure none of the documents is protected or read only. Editor’s ToolKit prepares your documents and then saves them. If the documents are protected or read only, the program will not work. You may also run into problems if your files need to be converted into Microsoft Word from a different word-processing format. Please make sure all of your files are in Microsoft Word format before running the program.

If you select the option to prepare all the documents in a folder, the program presents a dialog box that allows you to select the folder to which you have copied the documents to be prepared (leaving your original documents safe in their original folder). After you have carefully selected the Copy folder (don’t get the wrong one!), click the OK button or press ENTER to continue.

Finally, choose the options you’d like to use in preparing your documents. These include applying the TYPESPEC template, locking pages, and turning on revision marking. If you’ve loaded FileCleaner as a global template, you’ll also have the option of running it to clean up common typographical and editorial problems.


• Editor’s ToolKit menu, Prepare Documents for Editing